Office Administrator
(Req#2015-018)

Location: Santa Ana, CA

Job Description:

Under the direction of the Regional Office Manager, the Office Administrator provides professional customer service and general office support in an engineering consulting firm.

Specific Duties:

• Answer six incoming lines
• Greet customers, visitors, and co-workers over the phone and in person
• Receive, sort, stamp, and direct/ deliver mail
• Distribute incoming mail, monitor outgoing mail
• Word processing and data entry using MS Office programs
• Help with maintaining archiving system of project and plan files
• Assist with report/proposal production
• Order new publications & subscriptions
• General photocopying, as necessary
• Provide general assistance (stocking supplies, maintaining library, cleaning kitchen, conference rooms and maintaining inventory in supply room and copy room)
• Closing duties include cleaning kitchen & conference rooms
• Working with Corporate Office to open projects, prepare invoices and follow up on client payments.
• General office duties as needed

Qualifications:

• Excellent communication, interpersonal and organizational skills
• Customer service / office support experience
• Strong knowledge of MS Excel, MS Word, and Google Mail, Calendar, Drive
• Contracts
• Ability to multi-task
• Punctuality (open/close office)
• Must be able to lift heavy packages (10+ lbs)

Please email cover letter and resume to careers@dksassociates.com. Indicate “Office Administrator #2015-018” in subject line when applying. Be sure to label any attachment with your full name (i.e. First Name.Last Name_resume).

DKS Associates is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, religion, color, national origin, sex, age.